Minutes - 20050226
Open: 15:15
Present: PRK, Tori, Elaine, SDedman, Ghoti, Alistair, Steveg
Apologies: Tiki,
Correspondence Received:
o Email from Cheshire - can 2006 share EFTPOS facilities. Answer - Yes,
assuming we have EFTPOS.
o Memberships - passed to Steveg.
o Sorted out Demelza membership.
o Received Tin Duck artwork from Brian Choo.
o Revised label from Brian Choo.
o Membership query re Conflux.
o 17 kg of Harper Collins sample chapters.
o Tourism pamphlets.
o Various programming correspondence.
o Conversation with Charles and Marianne re dinner / sound gear / etc.
o Query re advertising in program book on swancon list.
o Queries re events - art show / day memberships / short story
competition / etc.
o Channel 7 Premiering Stargate Atlantis.
CF Action - Sdedman Fliers to Supernova - will be done this week.
WASFF Update:
o Still not happy with WASFF.
o Will raise all WASFF issues with WASFF at the AGM.
o Elaine sent email to WASFF expressing extreme unhappiness.
o WASFF haven't arranged audit time yet. If not this week, will not be
until after the con.
o Fund raising suggestion to make up for lack of BPay facilities -
auction to pie WASFF committee as well as committee.
CF Action: Steveg continue correspondence with Rohan - ongoing.
CF Action: Steveg to arrange time for audit - ongoing.
Programming Update:
o Programming coming together, 57 participants. Noone on more than 6
panels.
PR3:
PR3 is on web page and printed copies given to Elaine to send out.
PR4:
o Tin Duck ballot needs to go in PR4.
o Advertising.
o Waiting until about March 12th (after Tin Duck nominations).
Tin Ducks:
o Artwork from Brian Choo received by Elaine.
Action: Elaine to forward artwork to list.
Action: Steveg to forward artwork to Gary.
CF Action: Elaine to check out Officeworks / Jacksons for certificate
parchments.
CF Action: prk to update website with Tin Duck info and link to email
swancon30@westnet.
Con Bags:
o 500 vouchers from Jesters due in.
o Still waiting to hear from Dymocks.
o Will hit JB / Dymocks just before con if required for bags.
o No from Allison re conbags from her shop.
Posters / Badges:
o Posters been given to SDedman / Elaine.
o Revised badge design received.
Action: SDedman to photocopy posters and distribute to people to hang
up.
Memberships:
o Website updated with remaining memberships.
o Sold about 175 memberships.
CF Action: Steveg to put membership counter / breakdown.
CF Action: Elaine to email NZ folk a letter stating $75 membership at
the door.
Action: prk to update website again.
Dinner with Charles de Lint:
o Moved to Tuesday.
Action: prk to update website - dinner moved to Tuesday. Email list as
well.
Treasurers Report:
o Nothing new to report.
o Triage of expenses available by next week.
Fund Raising:
o Nothing new.
Masquerade:
o No reply from Mike O'Brien.
Action: SDedman to follow up wiht Mike O'Brien re sound setup / DJing.
Day Managers / Gophers:
o Alistair is collating information on who's volunteered, etc.
First Aid:
o Craig qualified First Aider as well. Will bring first aid kit.
o Steveg has first aid kit.
o prk has first aid kit.
CF Action: SDedman or Elaine to purchase pre-paid mobiles for con.
Video Equipment:
o Hire video camera to record and play main events in overflow room.
o Projectors for powerpoint presentations / etc.
o Minimum 2 projectors, preferably 4.
o Audio equipment - Craig can supply.
Action: Steveg to speak with Ken re projector availability.
Action: Elaine to find out cost (if any) of Broadband in hotel.
T-Shirts:
Action: SDedman to retrieve T-Shirt artwork.
Action: SteveG to put order in for shirts.
Close at 16:30
Next Meeting:
3pm, 5th March at 165 Gibbs St, East Cannington.